For the office
The office console
Where the head, the bursar and the secretary work. Admissions, registers, fees, results. The whole school, on one screen.
Works in any browser. Nothing to install.
Clarvyn is the operating system for your school.
Know who is in school by eight, who owes before the bursar asks, and send report cards home without the end-of-term rush.
ClassesSearch⌘KWhat's newAO
← Classes
Basic 4
Everything about one class: who is in it, what it is taught, the work set for it, its report cards, and who teaches it.
Roll
24
students enrolled
Teachers
1
2026
Primary teacher
Mrs Owusu-Ansah
2026
Subjects
14
mapped to this level
StudentsSubjectsWorkMarksBroadsheetReportsTeachers
Everyone enrolled in this class.
| Admission no. | Name | Gender | Status |
|---|---|---|---|
| 2026/0041 | AOAma Owusu | F | ACTIVE |
| 2026/0038 | KBKwame Boateng | M | ACTIVE |
| 2026/0044 | EMEfua Mensah | F | ACTIVE |
| 2026/0036 | YAYaw Asante | M | ACTIVE |
| 2026/0047 | AAAkosua Appiah | F | ACTIVE |
08:12
Basic 4
- AOAma OwusuMarked presentPresentAbsent
- KBKwame BoatengMarked presentPresentAbsent
- EMEfua MensahMarked absentPresentAbsent
- YAYaw AsanteMarked presentPresentAbsent
- AAAkosua AppiahNot markedPresentAbsent
- KDKojo DarkoNot markedPresentAbsent
- Every module.
- Attendance, fees, results, the kitchen, photos and the importer all come with it. No higher tier unlocks part of the school.
- No seats.
- Add every teacher, bursar and clerk the school has. The charge follows the students enrolled, not the staff who log in.
- Parents pay nothing.
- The parent app is free to every parent at a school using Clarvyn, however many of them there are.
Parents
The office phone stops ringing.
Attendance, results, fees and photos, in the parent's pocket. The parent who used to call at two o'clock signs in on their phone instead, pays the fees, finds the next school on Explore, and asks other parents on the forum.
19:42
Hi, Mrs Owusu
AO
Ama Owusu
Basic 4 · Nhyira Preparatory
Attendance95%Class rank3/24Term avg78/100
AttendanceWorkMenuFeesHealth
Balance
GHS 450.00
owed this term
This term
GHS 1,250.00
invoiced
- Payment receivedMobile money, 10 Oct+GHS 500.00
- Payment receivedCash at the office, 18 Sep+GHS 300.00
- Term 1 feesInvoiced 2 SepGHS 1,250.00
19:40
Hi, Mrs Owusu
AO
Ama Owusu
Basic 4 · Nhyira Preparatory
Attendance95%Class rank3/24Term avg78/100
OverviewAttendanceWorkMenuFees
This term
95%
57 of 60 days
Today
Present
Marked 08:12
- Tue 7 OctMarked 08:12Present
- Mon 6 OctMarked 07:58Present
- Fri 3 OctExcused: clinicAbsent
- Thu 2 OctMarked 08:03Present
Attendance
Know who is in school before first break.
A teacher taps each child present or absent on their own phone, between lessons. The register is in the console before they reach the staff room, and it adds up to a term without anyone retyping it.
ClassesSearch⌘KWhat's newAO
← Classes
Class register (Basic 4)
Mark attendance for this class, by date and session.
ClassBasic 4Date07/10/2026SessionDaily register
This register belongs to Mrs Owusu-Ansah, the class teacher. You can read it but not mark it.
| Admission no. | Name | Current | Status | Outcome |
|---|---|---|---|---|
| 2026/0041 | Ama Owusu | Present | PresentAbsentLateExcused | |
| 2026/0038 | Kwame Boateng | Present | PresentAbsentLateExcused | |
| 2026/0044 | Efua Mensah | Absent | PresentAbsentLateExcused | |
| 2026/0036 | Yaw Asante | Present | PresentAbsentLateExcused | |
| 2026/0047 | Akosua Appiah | Not yet | PresentAbsentLateExcused | |
| 2026/0039 | Kojo Darko | Not yet | PresentAbsentLateExcused |
Fees
Know who owes without opening the fee book.
Fee structures per class, invoices raised for the term, a receipt the moment money arrives. The arrears list is the fee book, already added up, and the parent sees the same balance in the app.
ArrearsSearch⌘KWhat's newAO
Arrears
Who owes what, and for how long. Longest-owing first.
Owed in total
GHS 14,750.00
Families owing
6
Owing over 90 days
0
None
SearchName, admission number or class levelClass levelEvery levelOwing over a term only
5 of 5 families owing
| Student ↑ | Admission no. | Class level | Owing for | Amount ↓ | |
|---|---|---|---|---|---|
| Kojo Darko | 2026/0039 | Basic 4 | 42 days | GHS 1,250.00 | Record payment |
| Abena Osei | 2026/0022 | Basic 2 | 42 days | GHS 1,150.00 | Record payment |
| Yaw Asante | 2026/0036 | Basic 4 | 35 days | GHS 750.00 | Record payment |
| Nana Adjei | 2026/0011 | Nursery 2 | 21 days | GHS 900.00 | Record payment |
| Esi Quaye | 2026/0029 | Basic 3 | 14 days | GHS 1,250.00 | Record payment |
Results
End of term, without report card week.
Marks go in per subject, the broadsheet ranks the class, and the terminal report prints for the parent to sign. One set of marks does the whole term's paperwork.
Nhyira Preparatory
Terminal report, Term 1, 2026
- Pupil
- Ama Owusu
- Class
- Basic 4
- Position
- 3rd of 24
| Subject | Class (30) | Exam (70) | Total | Grade |
|---|---|---|---|---|
| English Language | 26 | 61 | 87 | A |
| Mathematics | 24 | 55 | 79 | B |
| Science | 25 | 58 | 83 | A |
| Our World Our People | 22 | 52 | 74 | B |
| Ghanaian Language | 27 | 60 | 87 | A |
| Creative Arts | 28 | 63 | 91 | A |
Attendance
57 of 60 days
Class teacher's remark
Reads with confidence. Encourage her handwriting.
Head teacherParent
Three ways in, one school.
For teachers
The teacher app
Registers marked in class, on a phone, in the time it used to take to find the book.
Google PlayApp Store
Coming soon. Sign in on the web from any phone.
For parents
The parent app
Attendance, results, fees and photos, for the parent, so the office phone stops ringing.
Google PlayApp Store
Coming soon. Sign in on the web from any phone.
The console
Everything it does, today.
Grouped the way the console's own menu groups it. Every one of these is in the product today, with a guide beside it.
The office
- Students
- Every child's record, guardians and history in one place.
- Import
- Bring the roll you already have from a spreadsheet, with a dry run before anything is written.
- Classes
- Levels, streams and subjects, and who teaches each one, set up once a year.
- Staff
- Roles and sign-in, the staff register, photographs.
- Parents and enquiries
- Parents linked by the phone number on the child's record, and an inbox for what they ask.
- Calendar
- Term dates, school days and holidays.
- Content
- Notices, pages and photos, tagged so they reach the right parents.
- Gate
- A printed code at the gate; a parent's scan records who came and went.
- Checklist
- What each child must bring and what you give them, ticked off as it arrives, coming round again each term.
- ID cards
- Printed for one child or a whole class, and for staff.
Teaching and care
- Attendance
- Registers marked in class on a phone, read in the office at once, added up for the term.
- Who is away
- The children absent today, the number to ring, and what the family said.
- Timetable
- Set the day, the weekly load and shared rooms, then generate the week.
- Lesson notes
- Written by the teacher, signed by the head, printed on the lesson-note form.
- Marks and report cards
- Marks per subject, a broadsheet for any set of papers, and the terminal report that prints.
- Teaching materials
- The textbook sets, maps and kits handed to teachers, and who still has what.
- Health
- The nurse's screen: today's medicine round, every condition, and the allergy register on one sheet.
- Kitchen
- The week's menu published to parents, how many to cook for, and who must not eat what.
Money
- Fees and invoices
- Fee types and structures, and from them every family's bill for the term.
- Payments and receipts
- Record a payment, attach the proof, print or send the branded receipt.
- Arrears
- Who owes what and for how long, with a payment taken straight from the list.
- Fee waivers
- Forgive part of one family's bill, with a second signature when the rules ask for one.
- Expenses, purchases and stores
- What the school buys and owes, goods ordered and received, and a count of what it holds and where.
- Shop
- What parents can buy in the app, and sales to a child at the desk.
- Payroll
- Pay, tax, pension and loans, run by the month, approved, with payslips.
- Accounts
- A chart of accounts, trial balance and balance sheet, built from money already recorded.
Records and help
- Activity log
- Everything done in the school and by whom, including what platform staff did.
- Setup
- Roles and permissions, custom fields, the public profile, and what the school charges.
- Backups
- Taken every night.
- Guides and what's new
- Help written for the office, inside the console, and a note each time something changes.
- Support
- Chat with the Clarvyn team from any page of the console.
Pricing
A setup fee once. Then a rate per child, per term.
No charge per module, no charge per seat, no contract to escape. Enrolment falls, the bill falls with it.
See your own school run on it.
Half an hour on a call. We will show you all three, with your school's own numbers.
Book a demo